Vendor Policy & Procedure

CESA Purchasing houses the Wisconsin contract for the national educational purchasing cooperative AEPA. To learn about becoming a national AEPA vendor partner and to learn about the IFB bid process, please visit the AEPA national purchasing cooperative website. 

In addition to the AEPA bid contracts, CESA Purchasing welcomes additional vendors to submit inquiries regarding becoming a part of the purchasing cooperative. 

To learn more about how we have historically reviewed and accepted new non-AEPA vendors, please review the guidelines below for our previous review process:

WI Vendor Review Process:

The non-AEPA vendor review is not a formal bid process and therefore unlike the AEPA contracts, are not compliant for required bid contracts. They can, however, be used in informal procurement as one of your three price quotes for "three bids and a buy."

  • Vendors may submit application materials on-line via the CESA Purchasing website year round. 
  • Applications will be reviewed by the CESA Purchasing with representatives from CESAs and CESA Purchasing staff.  
  • One- year contracts. 
  • Once a contract begins, CESA will support the contract through various programs.
  • As a FREE program to the 424+ WI School districts and other educational entities, CESA Purchasing relies on the agreed upon administrative fee on Wisconsin sales to support our program. Vendor partners, both AEPA and WI Only, are requested to provide quarterly sales reports with a check for the administrative fee. WI only agreements sometimes carve out specific perameters regarding definition of "WI Sales." If you have questions regarding this part of the contract agreement, please contact us.
  • After covering our overhead, the administrative fee is reinvested back into our host CESA and to the statewide CESA network supporting all 12 regional CESAs - the CSN. 
Non-AEPA Vendor Review Criteria:

The following criteria provide a baseline from which the advisory committee can review and recommend new non-AEPA vendors on an annual basis. The criteria provide a solid foundation for discussion and review in an effort to be as fair and transparent in the review process. 

  • Is the vendor a Wisconsin company, an Illinois/Minnesota/Michigan/Iowa, Midwest or National company?
  • Does the company have a good reputation? Within Wisconsin? Nationally? 
  • Has the company served the educational market before? 
  • Has the company and/or product been recommended by a WI School District and/or WI Educational entity? If yes, which one(s) and how many? 
  • Does the company provide good references (at least 3)?
  • All vendors must provide discounted pricing for the product for the entire state of Wisconsin in order to become a CESA Purchasing vendor.

About Us

CESA Purchasing is a cooperative that works with local and national vendors to provide contracts to K12 schools, technical colleges, universities and municipalities. By combining purchasing power, schools and organizations can obtain substantial volume discounts on technology, office supplies, school supplies, facilities, and more.

CESA Purchasing makes it easy for you to take advantage of discounts and deals already negotiated by CESA.

Contact Us for more information on how to partner with CESA Purchasing.

Contact:  Jane Wray:  (262.473.1470)